Minute Book

Get a professionally prepared minute book for your corporation.

1. Submit the form → 2. Pay your invoice → 3. We prepare your minute book

Set up your Incorporation Minute Book with ease. This form collects the details we need to prepare your company’s official records, including directors, shareholders, share structure, and key incorporation documents. By completing this form, you’ll ensure your corporation is organized, compliant, and ready for growth.

Pricing

Select your package:(Required)

All Minute Books include share certificates, standard common shares, bylaws, and organizational resolutions.

Corporation Details

Incorporation Name(Required)

The exact legal name of the corporation as you registered it.

Business Number(Required)

Your CRA-issued Business Number

Date of Incorporation(Required)

The official date on your Certificate of Incorporation.

Jurisdiction(Jurisdictions if multiple)(Required)

Select the province, provinces and/or federal Jurisdiction you are incorporated in.

Registered Office

Registered Office Address(Required)

This must be a physical address in the jurisdiction of incorporation.

Street Address City Province Postal Code

Is your mailing address the same as the registered office?(Required)

Yes

No

Address(Required)

Street Address City Province Postal Code

Directors

Name(Required)

First Last

Residential Address(Required)

Street Address City Province Postal Code

Phone(Required)

Email(Required)

Officers

Position(Title)(Required)

President

Secretary

Treasurer

Name(Required)

First Last

Residential Address(Required)

Street Address City Province Postal Code

Secondary Officer(Required)

Yes

No

Position(Title)(Required)

President

Secretary

Treasurer

Name(Required)

First Last

Residential Address(Required)

Street Address City Province Postal Code

Additional Officer(Required)

Yes

No

Position(Title)(Required)

President

Secretary

Treasurer

Name(Required)

First Last

Residential Address(Required)

Street Address City Province Postal Code

Shareholders

Primary Shareholder(Required)

First Last

Address(Required)

Street Address City Province Postal Code

Percentage of shares owned(Required)

Please enter a number from 1 to 100.

Secondary Shareholder?(Required)

Yes

No

Secondary Shareholder(Required)

First Last

Address(Required)

Street Address City Province Postal Code

Percentage of shares owned(Required)

Please enter a number from 1 to 100.

Third Shareholder?(Required)

Yes

No

Third Shareholder(Required)

First Last

Address(Required)

Street Address City Province Postal Code

Percentage of shares owned(Required)

Please enter a number from 1 to 100.

Forth Shareholder?(Required)

Yes

No

Forth Shareholder(Required)

First Last

Address(Required)

Street Address City Province Postal Code

Percentage of shares owned(Required)

Please enter a number from 1 to 100.

Fifth Shareholder?(Required)

Yes

No

Fifth Shareholder(Required)

First Last

Address(Required)

Street Address City Province Postal Code

Percentage of shares owned(Required)

Please enter a number from 1 to 100.

Share Structure

Class of Shares(Required)

Select the classes of shares your corporation is authorized to issue. Common shares are the most typical, but you may also have Preferred or Special shares depending on your structure. Each class can carry different rights for voting, dividends, and ownership.

Common Shares: Standard shares that usually carry voting rights and entitlement to dividends.

Preferred Shares: Shares with special rights, such as priority for dividends or repayment, but often limited or no voting rights

Special / Other Shares: Custom classes that may carry unique rights or restrictions tailored to your corporation’s needs.(Not available in Basic Package)

Rights & Restrictions

Note any special conditions (e.g., non-voting, redeemable). Leave blank if using standard rights.

Corporate Records

Corporate Records(Required)

Initial Bylaws: Upload your bylaws if already drafted, or check the box if we will provide standard bylaws.

Organizational Resolutions: These are the initial resolutions passed by directors/shareholders to set up the company. Confirm if you’d like us to prepare them.

Share Certificates: Indicate if you need us to prepare official certificates for your shareholders.

Contact Person

Your Full Name(Required)

First Last

Your Phone Number(Required)

Your Email(Required)

Additional Information

Accounting Year End

Upload Incorporation Documents

Upload any business documents you already have such as: your Articles of Incorporation, Certificate of Incorporation, NUANS, or other supporting documents.

Drop files here or

Max. file size: 512 MB.

Incorporation Minute Book

Every corporation is required to keep a minute book with its official corporate records. We prepare a complete, organized minute book so your corporation stays compliant and is ready for your accountant, your bank or a future sale.

What Is Included

Director and shareholder registers
Bylaws and organizational resolutions
Copies of your articles and government filings
Share certificates (optional, extra)

Who Needs One?

Newly incorporated businesses, and existing corporations whose records are missing or out of date. We prepare minute books for New Brunswick, federal and other provincial corporations.

Still need to incorporate? See our incorporation package or federal incorporation.

Have a question? Contact us or call 506-854-6490 and we will help.

Government Grants Available for Canadian Businesses

Did you know? Your business may qualify for grant funding.

We handle the entire application and deliver the funded services: digital marketing, social media, websites, accounting and bookkeeping. One partner, start to finish.

Contact Us to Get Started